Supply, Installation, Testing and Commissioning of 5 kW Solar PV Systems at Two Primary Schools in the Ifo and Hagadera Refugee Camps, Kenya
01Project Overview
02Project Background
UNHCR carries out refugee protection and assistance operations in Kenya, and its published Kenya information page covers services in Dadaab and other locations. This procurement covers Horseed Hormud and Undugu primary schools in the Ifo and Hagadera refugee camps, providing a 5 kW stand-alone solar PV system at each school and installing cooling fans and accessories at nine centres, in order to improve the availability of electricity at education and service facilities.
Kenya's Ministry of Energy and Petroleum is responsible for national energy policy, and the Kenya Power and Lighting Company (KPLC) is responsible for transmission, distribution and supply. Public materials show that Kenya promotes off-grid solutions such as solar mini-grids, stand-alone solar home systems and solar water pumps in remote areas not connected to the national grid, including through the Kenya Off-Grid Solar Access Project (KOSAP). The stand-alone solar supply for schools and service facilities in the camps is consistent with this broader direction of expanding off-grid solar applications.
The tender is issued as a Request for Proposal (RFP) on the United Nations Global Marketplace (UNGM), and offers are accepted only through that portal; as stated in the notice, offers not submitted through the UNGM portal are invalidated.
03Scope of Work & Technical Specifications
| Item | Content |
|---|---|
| Scope of Supply | 5 kW solar PV systems and accompanying electricals |
| Capacity | One 5 kW solar PV system per school |
| Installation Sites | Horseed Hormud and Undugu primary schools in the Ifo and Hagadera refugee camps, Kenya |
| Associated Works | Installation of cooling fans and accessories at nine centres |
| Scope of Works | Supply, delivery, installation, testing and commissioning |
| Submission Platform | Offers are accepted only through the UNGM portal; offers not submitted through the UNGM portal are invalidated |
| Bidding Documents | The bidding document is obtained by following the instructions attached to the notice under the Documents tab on UNGM |
04Key Commercial Terms
| Item | Content |
|---|---|
| Performance Security | UN goods-and-installation contracts commonly require a performance security of a percentage of the contract value to cover delivery and warranty obligations |
| Payment Terms | Payment is commonly made in instalments against delivery and acceptance, with a portion retained until the warranty period ends |
| Warranty | Solar supply-and-installation contracts commonly provide equipment warranty of one year or more, together with spare parts supply and after-sales response arrangements |
| Price Basis | Supply contracts are commonly awarded on a fixed-price basis with no price adjustment during the contract period |
| Bid Validity | Commonly 90 to 120 calendar days from the submission deadline |
05Bidder Qualification Requirements
06Key Milestones
07Evaluation Criteria
- Prevailing practice is to first assess the conformity of offers with the technical requirements, covering system specifications, the installation approach and the delivery programme
- Technical evaluation is usually pass/fail, and offers that do not meet the stated technical requirements do not proceed to price comparison
- Total prices are compared among technically compliant offers, with price scores normally derived by ranking offers from lowest to highest
