Request for Quotation (RFQ)
Supply and Installation of a Solar-Powered Water Well System in Al Kufra, Libya
Al Kufra Municipality, Libya
Project Location
Well No. 1
Scope
120 calendar days
Contract Duration
2026-10-15 11:00 (New York time)
Submission Deadline
01Project Overview
Project Name
Supply and installation of a solar-powered water well system at Well No. 1 in Al Kufra, Libya
Reference
UNDP-LBY-00731
Country
State of Libya
Project Location
Al Kufra Municipality, well located at 24°08′17.9″N, 23°13′13.3″E
Contracting Authority
United Nations Development Programme (UNDP) Libya
Procurement Method
Request for Quotation (RFQ); offers are submitted through the UNDP Quantum supplier portal
Contract Scope
A complete solar-powered water pumping system for an existing well, covering the design, supply, installation, testing, commissioning and handover of the photovoltaic array, mounting structures, submersible pump, rising main and pipework, inverter and control system, and associated electrical and civil works
Contract Duration
120 calendar days from the date of site handover
Defects Liability Period
Not less than twelve (12) months
Language of Offer
English
Source
UNDP procurement notices portal (https://procurement-notices.undp.org/view_negotiation.cfm?nego_id=50082), reference UNDP-LBY-00731; the same notice is published on the United Nations Global Marketplace (https://www.ungm.org/Public/Notice/315888, notice 315888). Published 27 Sep 2026, verified 10 Oct 2026
Background Sources
Renewable Energy Authority of Libya (REAOL) official website, which records that the authority was established in 2007 by Decision No. 426 with a mandate to promote the use of renewable energy in Libya (https://reaol.gov.ly/)
02Project Background
In the desert oases of southern Libya, dispersed water wells have long relied on diesel generating sets to drive submersible pumps. Fuel has to be transported over long distances, operating costs are high, and any interruption of the power supply directly interrupts water supply. Al Kufra Municipality lies in south-eastern Libya, and Well No. 1 covered by this solicitation is located within it, at 24°08′17.9″N, 23°13′13.3″E. UNDP Libya states in the notice that the objective of the project is to deliver a complete solar-powered water supply system that reduces dependence on conventional power sources and maintains uninterrupted operation under local environmental conditions.
The Renewable Energy Authority of Libya (REAOL) is the national body responsible for the development and deployment of renewable energy in Libya. It was established in 2007 by Decision No. 426, with a mandate that includes promoting the use of renewable energy in the country. Projects published by the authority show that converting water supply and power facilities in remote areas to solar systems is one of its priority lines of work. The solar-powered water well system procured under this notice is consistent with that direction.
03Scope of Work & Technical Specifications
| Item | Content |
|---|---|
| Contract Object | A complete solar-powered water pumping system for an existing water well, including supply, installation, testing, commissioning and handover |
| Site Assessment and Mobilisation | Detailed site assessment, verification of the existing well condition, confirmation of installation requirements, and mobilisation of personnel, equipment, tools and materials together with the necessary temporary facilities |
| Well Inspection | Inspection of the existing well, verification of its dimensions and depth, assessment of casing integrity, static and dynamic water levels, and confirmation of the suitability of the proposed pumping system |
| Submersible Pump | Supply, installation and commissioning of a heavy-duty stainless-steel submersible pump complete with submersible motor, power cables, cable guards, safety wire, check valves and all necessary accessories |
| Rising Main and Pipework | Rising mains, fittings, flanges, valves, supports, clamps, reducers, expansion joints and all pipework accessories required to convey water from the well to the designated discharge point |
| Solar PV System | Solar modules, mounting structures, cabling, connectors, combiner boxes, protection devices and all accessories required for safe and efficient operation |
| Solar Mounting Structure | Design, fabrication, supply and installation of hot-dip galvanised steel structures suitable for desert environmental conditions and capable of withstanding local wind loads and climatic conditions |
| Inverter and Control System | Solar pumping inverter with maximum power point tracking (MPPT) and variable frequency drive functionality, protection devices, monitoring systems and control panels complete with all required accessories |
| Electrical Works | Power cables, earthing systems, lightning protection systems, cable trays, conduits, cable markers, protection devices and electrical accessories necessary for complete operation of the system |
| Civil Works | Excavation, grading, foundation construction, reinforced concrete bases, equipment plinths, cable trenches, backfilling, site restoration and ancillary civil works |
| Performance Verification | Verification that the system achieves the specified pumping capacity, operating head and daily water production requirements under actual site conditions |
| Training | Operation and maintenance training for designated operators and technical personnel, covering system operation, troubleshooting and routine maintenance |
| Documentation | Approved shop drawings, a detailed work programme, equipment datasheets and material submissions, factory test certificates, installation reports, pumping test reports, commissioning and performance test reports, operation and maintenance manuals, training records, as-built drawings and warranty certificates |
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04Key Commercial Terms
| Item | Content |
|---|---|
| Contract Form | Contracts of this type for solar-powered water supply systems are normally awarded as lump-sum, single-stage delivery contracts in which the price covers design, supply, installation, testing, commissioning and training |
| Payment Arrangement | Comparable contracts are commonly paid against milestones, typically an advance after signature followed by payments on delivery of equipment, completion of installation and acceptance, with the final instalment released at the end of the defects liability period |
| Performance Security | Projects of this type normally require a performance security expressed as a percentage of the contract price, generally provided in the form of a bank guarantee or an on-demand guarantee |
| Taxes and Insurance | Contracts of this type generally place all local taxes, transport insurance and erection all-risks insurance on the contractor, to be included in the offered price |
| Quality Standards | Equipment is generally required to be offered with ISO or equivalent quality certificates, product datasheets and factory test certificates; on completion, performance is normally verified against the specified pumping capacity, operating head and daily water production |
| Time for Completion and Extensions | The contract period generally runs from the date of site handover, and any adjustment is normally subject to review and approval by the engineer |
| Defects Liability and Warranty | The contractor provides a defects liability period of not less than twelve months and rectifies defects arising during that period at no additional cost to the employer, and delivers warranty certificates, operation and maintenance manuals and as-built drawings |
| Site Management and Coordination | Weekly site meetings are normally held during implementation, with additional meetings scheduled as required; the contractor submits a detailed breakdown of the installation programme within one week of accessing the site, together with weekly reports, shop drawings and a site logbook |
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05Bidder Qualification Requirements
01
Supplier Registration
Offerors are normally required to hold a valid profile on the UNDP Quantum supplier portal in order to take part in this request for quotation
02
Pricing and Commercial Compliance
Offers must be submitted directly in the system and offerors are normally required to accept the applicable UN supplier quality and compliance requirements and not to appear on the relevant UN sanctions or suspension lists
03
Technical Capability
Projects of this type generally require demonstrated capability to design, supply, install and commission solar-powered water supply or solar pumping systems, including the associated electrical and civil works
04
Track Record
Evidence of implementing comparable solar-powered water supply or photovoltaic pumping projects is ordinarily required, supported by contracts or acceptance certificates
05
Equipment and Documentation
Product ISO or equivalent quality certificates, product datasheets and the necessary operation and maintenance manuals are generally required with the offer
06
HSE and Social Management
The contractor implements all works in accordance with the approved health, safety, environmental and social management requirements, including preparation and implementation of site-specific HSE, waste management and emergency response plans, provision of personal protective equipment, control of dust, noise and waste, and maintenance of safe access routes
06Key Milestones
27 Sep 2026
Notice Published
15 Oct 2026, 11:00 (New York time)
Submission Deadline and Opening
The submission deadline was extended from 10 Oct 2026 to 15 Oct 2026
Deadline Amendment
From the date of site handover
Commencement of Contract Period
120 calendar days
Contract Duration
Not less than 12 months
Defects Liability Period
07Evaluation Criteria
Technical Compliance60%
- Prevailing practice is to assess the technical compliance of offers, covering conformity of the offered equipment with the technical requirements, the feasibility of the installation and commissioning method and programme, and the suitability of key personnel and comparable project experience
- Technical evaluation is normally pass or fail; offers that do not meet the technical requirements do not proceed to price comparison
Price Evaluation40%
- Prevailing practice is to compare total offered prices among technically compliant offers, with price scores normally derived by ranking offers from lowest to highest; offers regarded as abnormally low or containing unpriced items affect the outcome
