UN Procurement — Request for Proposal

Provision of Distributed Energy Systems and Associated Services for UNHCR Operations in the Central African Republic (CAR)

Ref.UNHCR RFP 3510Issued2026-09-01Deadline2026-10-12
Central African Republic
Country
Distributed energy systems
Project Type
Service contract (RFP)
Procurement Method
2026-10-12 15:00
Bid Deadline (GMT+2)

01Project Overview

Project Name
Distributed energy systems and associated services for UNHCR operations in the Central African Republic
Tender Reference
UNHCR RFP 3510
Country
Central African Republic (beneficiary countries stated as “Multiple destinations”)
Project Type
Distributed energy systems and associated services
Contracting Authority
United Nations High Commissioner for Refugees (UNHCR)
Procurement Method
Request for proposal (RFP) issued through the UNGM — United Nations Global Marketplace
Contract Nature
Services contract, open to firms and consortiums
Bid Deadline
12 Oct 2026, 15:00 (GMT+2)
Source
UNGM — United Nations Global Marketplace (https://www.ungm.org/Public/Notice/313005), reference UNHCR RFP 3510, published 1 Sep 2026, verified 17 Sep 2026
Background Sources
UNHCR Green Financing Facility (Clean Energy for Resilient Humanitarian Action), UNHCR CAR press release (March 2026)

02Project Background

Humanitarian operations must keep facilities running around the clock in remote and fragile settings. Diesel generators have long been the default solution, constrained by volatile fuel prices, difficult logistics and high maintenance costs. UNHCR established the Green Financing Facility, supported by the Swedish International Development Cooperation Agency (Sida), the German Federal Ministry for Economic Cooperation and Development (BMZ) and the IKEA Foundation, to move away from one-off capital procurement. A centrally managed internal leasing model covers feasibility, design, procurement and long-term operation and maintenance, and is now being implemented at 40 UNHCR sites across 14 countries. According to UNHCR figures, solarised offices are expected to cut building-related carbon emissions by approximately 65 per cent while generating financial savings of 15 to 20 per cent.

The Central African Republic faces one of the world’s most protracted humanitarian crises. The country hosts more than 63,000 refugees and asylum seekers, mainly from Sudan, South Sudan, the Democratic Republic of the Congo and Chad, as well as more than 427,000 internally displaced people. As of March 2026, UNHCR’s response in the country was 12 per cent funded against total requirements of USD 112 million. Under such resource constraints, reducing diesel dependence and securing stable power supply is a precondition for keeping humanitarian operations running.

UNHCR has already demonstrated the effect of solar substitution at a healthcare facility in the Central African Republic: after a solar system was installed at Bossangoa Hospital, diesel consumption fell to about 400 gallons per month, an annual saving of around 12,600 gallons and a reduction of more than 130 tonnes of CO₂ emissions per year. This request for proposal covers distributed energy systems and associated services for UNHCR operations in the Central African Republic, continuing that energy transition.

03Scope of Work & Technical Specifications

ItemContent
Scope of WorkProvision of distributed energy systems and associated services for UNHCR operations in the Central African Republic
BeneficiariesUNHCR operational facilities and related sites in the Central African Republic
Contract NatureServices contract covering distributed energy systems and associated services
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04Key Commercial Terms

ItemContent
Contract FormUN services procurement contracts on the agency's general conditions, with scope defined by a statement of work
Performance SecurityBid and performance securities are generally not required for UN services contracts
Payment TermsPaid in instalments against service delivery, normally after acceptance, with no advance payment
Performance AssuranceDistributed energy services ordinarily hold the contractor responsible for system availability and output across the service term
Warranty & O&MOperation, maintenance and fault response sit with the contractor during the service term, including spares and technical support
Dispute ResolutionGoverned by the agency's general conditions; negotiation first, arbitration if required
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05Bidder Qualification Requirements

01
Vendor Registration
UNGM vendor registration is required in order to obtain the RFP documents and submit a proposal
02
Eligible Bidders
Open to firms and consortiums
03
Response Requirements
Technical and priced proposals must follow the format and content requirements set out in the RFP documents

06Key Milestones

1 Sep 2026
Tender Notice Issued
12 Oct 2026, 15:00 (GMT+2)
Bid Submission & Opening

07Evaluation Criteria

Technical & Methodology Evaluation70%
  • Technical approach and system configuration35%
  • Delivery and O&M capability25%
  • Comparable project experience10%
Commercial Evaluation30%
  • Bid price30%
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