UN Procurement — Invitation to Bid (ITB)
Establishment of Long-Term Agreements for the Supply, Installation, Testing, Commissioning and Maintenance of Solar Energy, Solar Lighting, Solar Water-Pumping and Hybrid Power Systems in Yemen
Yemen
Country
Long-Term Agreements (LTA)
Contract Form
Solar energy, solar lighting, solar water-pumping and hybrid power systems
Scope
2026-11-12 09:00 (New York time)
Bid Deadline
01Project Overview
Project Name
Establishment of Long-Term Agreements for the supply, installation, testing, commissioning and maintenance of solar energy, solar lighting, solar water-pumping and hybrid power systems
Reference
UNDP-YEM-00812
Country
Republic of Yemen
Contracting Authority
United Nations Development Programme (UNDP) Yemen
Procurement Method
Invitation to Bid (ITB); bids are submitted through the UNDP Quantum supplier portal
Contract Form
Long-Term Agreement (LTA), covering successive supply, installation and maintenance assignments during the term of the agreement
Scope
Supply, installation, testing, commissioning and maintenance of solar energy systems, solar lighting systems, solar water-pumping systems and hybrid power systems
Language
English
Source
United Nations Development Programme procurement notices portal (https://procurement-notices.undp.org/view_negotiation.cfm?nego_id=50761), reference UNDP-YEM-00812, procurement process Invitation to Bid (ITB). Published 15 Oct 2026, verified 16 Oct 2026
Background Source
World Bank Yemen country page: https://www.worldbank.org/en/country/yemen
02Project Background
UNDP Yemen is establishing Long-Term Agreements by Invitation to Bid to provide an integrated framework for the supply, installation, testing, commissioning and maintenance of solar energy, solar lighting, solar water-pumping and hybrid power systems in Yemen. The notice states that the agreements are concluded in accordance with the UNDP General Conditions of Contract and the Schedule of Requirements.
Yemen has long faced tight electricity supply, with high-cost and unreliable diesel generation; distributed solar and solar water-pumping systems are widely deployed to replace or supplement conventional supply. This Long-Term Agreement covers generation, lighting and pumping applications, and includes hybrid power systems that meet continuous supply requirements.
The notice states that the pre-bid conference is optional and will be held online on 25 October 2026 from 10:00 to 11:30 Aden local time via Microsoft Teams.
03Scope of Work & Technical Specifications
| Item | Content |
|---|---|
| Contract Form | Long-Term Agreement establishing a framework for supply, installation and maintenance assignments during its term |
| Scope Item 1 | Solar energy systems |
| Scope Item 2 | Solar lighting systems |
| Scope Item 3 | Solar water-pumping systems |
| Scope Item 4 | Hybrid power systems |
| Services | Supply, installation, testing, commissioning and maintenance |
| Governing Documents | The UNDP General Conditions of Contract and the Schedule of Requirements of this Invitation to Bid |
| Language | English |
| Detailed Requirements | Equipment specifications, capacity ranges, installation and maintenance requirements, delivery periods and acceptance criteria are specified in the Invitation to Bid; bidders must submit their bids in the required format |
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04Commercial Terms
| Item | Content |
|---|---|
| Contract Form | Assignments are placed under the framework as separate orders or service confirmations specifying quantity, delivery location and duration |
| Pricing | Comparable Long-Term Agreements commonly use framework unit prices applied to actual quantities, with unit prices fixed for the term of the agreement |
| Payment | Comparable contracts usually provide payment in instalments upon delivery, completion of installation and acceptance, with the balance paid after final acceptance |
| Performance Security | Framework supply and installation contracts of this kind usually carry no performance security; in some cases a quality guarantee is required per assignment |
| Taxes and Insurance | Taxes in the country of the project and transport and installation insurance are commonly borne by the contractor and included in the price |
| Warranty and Defects Liability | For comparable projects the equipment warranty commonly runs from acceptance, and equipment or installation defects during the warranty period are rectified by the contractor at no cost |
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05Bidder Qualification Requirements
01
Supplier Registration
Bidders are usually required to hold a valid, registered profile on the UNDP Quantum supplier portal in order to participate in this Invitation to Bid
02
Legal Status
The bidder must be duly established and qualified to supply, install and maintain solar energy, lighting, water-pumping and hybrid power systems
03
Technical Capability
Comparable projects commonly require capability in the design, integration and installation of off-grid or hybrid power systems, together with the selection and commissioning of pumping systems
04
Experience
Evidence of comparable supply and installation contracts for solar or hybrid power systems is usually required
05
Personnel and Service Capability
Technical personnel with experience in installing and maintaining solar systems, and the capacity to carry out installation and after-sales maintenance in Yemen, are commonly required
06
Compliance
Bidders are usually required to accept the UN supplier quality and compliance requirements and not to be listed on relevant UN sanctions or suspension lists
06Key Milestones
15 Oct 2026
Notice Published
25 Oct 2026, 10:00 to 11:30 Aden local time, held online via Microsoft Teams
Pre-Bid Conference (Optional)
Bidders usually indicate their intention by creating a draft response in the system so that amendments to the solicitation are notified
Intention to Bid
12 Nov 2026 at 09:00 New York time; bids are submitted through the UNDP Quantum supplier portal
Submission Deadline
07Evaluation Criteria
Technical and Service Evaluation70%
- The common approach is to assess the technical responsiveness of the bid to the four scope categories (generation, lighting, pumping and hybrid power), the soundness of equipment selection and configuration, the practicability of the installation and maintenance plan, and the match between key personnel qualifications and comparable experience
- The technical evaluation is usually pass or fail; bids not meeting the technical requirements do not proceed to price comparison
Price Evaluation30%
- The common approach is to compare price levels among technically compliant bids, with the price score usually derived from a ranking of prices from lowest to highest
- The technical and service score and the price score are then combined into an overall score
