Open Tender · Three-Year As-and-When-Required Supply and Installation Framework
Supply, Delivery and Installation of Renewable Energy Infrastructure on an As-and-When-Required Basis for Three Years, Hessequa Municipality, South Africa
Riversdale, Western Cape, South Africa
Country
Supply, delivery and installation of renewable energy infrastructure
Scope of Procurement
Three-year as-and-when-required framework
Contract Form
2026-11-20 12:00 (SAST)
Bid Deadline
01Project Overview
Project Name
The supply, delivery and installation of renewable energy infrastructure on an as-and-when-required basis for a period of three years
Reference
Tender No. HES-TECH 04/2627
Country
Republic of South Africa — Western Cape (Riversdale)
Employer
Hessequa Municipality
Procurement Method
Open tender, evaluated and adjudicated under the Preferential Procurement Policy Framework Act (Act 5 of 1997), the Preferential Procurement Regulations, 2022 and the Municipality's Supply Chain Management Policy
Language
English and Afrikaans
Bid Delivery Point
Tender box at the offices of Hessequa Municipality, Absa Building, corner of Dickson and Church Street, Riversdale, Western Cape
Source
National Treasury eTenders platform (Hessequa Municipality tender HES-TECH 04/2627), published 14 Oct 2026, verified 15 Oct 2026; tender notice: eTenders download; platform: https://www.etenders.gov.za/home/opportunities
Background Source
Hessequa Municipality: https://www.hessequa.gov.za/; South African Government: https://www.gov.za/; National Energy Regulator of South Africa: https://www.nersa.org.za/
02Project Background
Hessequa Municipality is a local municipality in the southern Western Cape of South Africa, with its administrative centre at Riversdale. The Municipality is procuring renewable energy infrastructure by way of open tender on an as-and-when-required basis, with orders placed over a three-year period.
Procurement of goods, works and services by South African organs of state and municipalities is subject to the preference points system set out in the Preferential Procurement Policy Framework Act (Act 5 of 1997) and the Preferential Procurement Regulations, 2022, with municipalities also applying their own supply chain management policies. The tender notice states that evaluation and adjudication follow those instruments and the Municipality's policy, and that a minimum functionality threshold also applies.
Renewable energy infrastructure framework contracts of the as-and-when-required type are commonly used to deploy small-scale solar photovoltaic, storage and related electrical installations on the distribution network as needs arise, with the Employer placing orders for individual sites over the contract term; the term for this contract is three years.
03Scope of Work & Technical Specifications
| Item | Content |
|---|---|
| Scope of Procurement | The supply, delivery and installation of renewable energy infrastructure |
| Contract Form | As-and-when-required framework procurement for a period of three years, with orders placed by the Employer as needs arise during the term |
| Contractor Grading | The notice states that tenderers are estimated to require a CIDB contractor grading designation of 5EP or higher |
| Technical Requirements | Detailed technical specifications, equipment schedules and installation scope are set out in the Scope of Works and pricing instructions issued with the tender documents |
| Sites | Project sites within the Hessequa municipal area as designated by the Employer from time to time |
| Contract Duration | Three years from the effective date of the contract |
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04Key Commercial Terms
| Item | Content |
|---|---|
| Tender Document Fee | R200.00 per set, non-refundable, payable by bank deposit to the Hessequa Municipality account (First National Bank, account holder Hessequa Municipality, account 5357 1024 174, Riversdale branch, branch code 200313, reference HES-TECH 04/2627) |
| Tender Validity | Eight weeks from the tender closing date |
| Compulsory Clarification Meeting | To be held on 3 Nov 2026 at 10h00 at Hessequa Municipality — Powerstation, 1 Hospital Street, Riversdale |
| Compliance and Registration | A valid COIDA certificate must be provided; prospective service providers not yet registered on the Central Supplier Database (CSD) must register without delay, and tenderers are encouraged to be registered on the Municipality's Accredited Suppliers Database |
| Bid Submission | Electronic tenders and faxes are not accepted; sealed tenders must be placed in the tender box at the Municipal offices before the closing time, and incomplete or late tenders will not be considered |
| Reservation | The Municipality reserves the right to withdraw the invitation and re-advertise, to reject any tender or to accept part of it, and does not bind itself to accepting the lowest tender or awarding to the highest-scoring bidder |
| Performance Security and Warranty | Framework supply-and-installation contracts of this type commonly require a performance security for a percentage of the order or annual contract value and provide for a warranty period for the supplied equipment |
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05Bidder Qualification Requirements
01
Contractor Grading
An estimated CIDB contractor grading designation of 5EP or higher
02
Compliance Certificate
A valid COIDA (compensation for occupational injuries and diseases) certificate
03
Database Registration
Registration on the Central Supplier Database; preferences are offered to tenderers registered on the Municipality's Accredited Suppliers Database, and the Municipality may decline to award to suppliers not registered on it
04
Preference Evidence
B-BBEE contribution evidence under the Preferential Procurement Regulations, 2022 is required to earn preference points, together with the required demonstration of locality
05
Functionality Threshold
Functionality is scored under the Municipality's supply chain management policy out of 100 with a minimum threshold of 70 points; a tender failing the threshold is regarded as unacceptable
06
Technical Capability
The technical capability to supply and install renewable energy infrastructure, with detailed personnel, plant and experience requirements set out in the tender documents
06Key Milestones
14 Oct 2026
Notice Published
Available from the Supply Chain Management Unit from 14 Oct 2026 during office hours: Monday to Thursday 07:45 to 16:30 (Wednesday from 08:00), Friday 07:45 to 15:30
Tender Documents Available
Questions may be sent until 10 days before the tender closing time
Clarification Closing
3 Nov 2026, 10h00, Hessequa Municipality — Powerstation, 1 Hospital Street, Riversdale
Compulsory Clarification Meeting
Tenders to be placed in the tender box before 12h00 on 20 Nov 2026 (SAST) and opened thereafter
Bid Submission Deadline and Opening
Three years
Contract Term
07Evaluation Criteria
Price80%
- Under the preference points system of the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations, 2022, price is allocated 80 points
Specific Goals20%
- B-BBEE contribution is allocated 10 points and locality 10 points; functionality is scored out of 100 with a minimum threshold of 70 points, tenders failing the threshold being unacceptable, and the functionality score does not form part of the preference points
