International Competitive Bidding (Two-Envelope)
Supply and Commissioning of MV Meter Modems and LV Smart Meter Data Concentrators for CEET, Togo
Lomé, Togo
Location
1,200 modems and 4,000 concentrators
Procurement Scale
Supply and commissioning services
Contract Nature
2026-11-11 10:00 (local time)
Bid Deadline
01Project Overview
Project Name
Supply and commissioning of equipment under the continuation of the Revenue Protection Programme: communication modems for medium-voltage smart meters and data concentrators for low-voltage smart meters
Reference
World Bank procurement notice OP00468043; tender reference F-08 (international competitive bidding No. AOI N° 002/MDERM/CAB/PRMP/IDEA/2026)
Country
Republic of Togo
Employer
Ministry of Energy and Mineral Resources, for use by the Electric Power Company of Togo (CEET)
Parent Project
Inclusive Development through Electricity Access Project (IDEA), World Bank project P176769
Source of Funds
International Development Association (IDA) Credit IDA-75540
Procurement Method
International competitive bidding (Appel d'Offres International) with a two-envelope process under the World Bank Procurement Regulations for IPF Borrowers, September 2023 edition
Lots
Single contract
Site
Lomé, Togo; goods to be delivered to the location designated by the Electric Power Company of Togo (CEET)
Contract Duration
Delivery within 240 calendar days from notification of the approved contract, followed by a related service period of 180 calendar days from delivery
Source
World Bank notice (Avis Specifique d'Appel d'Offres, notice OP00468043, tender reference F-08), employer the Ministry of Energy and Mineral Resources, published 13 Oct 2026, verified 15 Oct 2026: https://projects.worldbank.org/en/projects-operations/procurement-detail/OP00468043
Background Source
World Bank project page P176769: https://projects.worldbank.org/en/projects-operations/project-detail/P176769; Ministry of Energy and Mineral Resources of Togo: https://energie.gouv.tg/
02Project Background
The Inclusive Development through Electricity Access Project (IDEA) in Togo is supported by IDA financing and implemented by the Ministry of Energy and Mineral Resources. Its World Bank project number is P176769; the project was approved in May 2024 with a planned closing date of December 2029.
The project's development objectives are to improve the reliability of electricity supply in project areas, increase access to electricity services in project areas, and improve the commercial performance of the distribution company CEET. The project comprises three components: the first finances the construction of climate-resilient transmission lines, and the second expands electricity access in rural and urban areas through grid extension, network densification and off-grid solutions.
A key measure for improving the distribution company's commercial performance is revenue protection: smart metering and communication equipment allow meter data to be captured, non-technical losses to be identified, and metering and billing efficiency to be improved. The MV meter communication modems and LV smart meter data concentrators procured under this contract connect CEET's medium- and low-voltage smart meters to a unified meter management platform.
03Scope of Work & Technical Specifications
| Item | Content |
|---|---|
| Scope Item 1 | 1,200 modems for connecting medium-voltage (MV/MT) meters to CEET's smart meter management platform |
| Scope Item 2 | 4,000 low-voltage (LV/BT) smart meter data concentrators, together with the associated energy meters |
| Associated Materials | Various cables and accessories, with detailed specifications and quantities set out in the bidding documents |
| Delivery and Commissioning | Delivery within 240 calendar days from notification of the approved contract, followed by a related service period of 180 calendar days for commissioning and operational support |
| Procedure | Two-envelope process: the technical part is opened publicly, while the financial part remains sealed in the employer's custody until the second public opening |
| Document Language | The bidding documents are provided in French |
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04Key Commercial Terms
| Item | Content |
|---|---|
| Bid Security | A Bid Security of F CFA XOF 50,000,000 (approximately EUR 76,225) is required |
| Bidding Document Fee | The bidding document costs a non-refundable fee of F CFA 100,000 (approximately EUR 153), payable in cash; the payment receipt must be attached to the technical bid |
| Delivery and Time for Completion | Delivery within 240 calendar days from notification of the approved contract, followed by a related service period of 180 calendar days |
| Bid Submission | Electronic submission is not permitted. Outer envelopes are marked OFFRE ORIGINALE and inner envelopes PARTIE TECHNIQUE; the financial envelope remains sealed until the second public opening |
| Performance Security | Supply contracts normally require the successful bidder to furnish a performance security, commonly in the order of 10% of the contract price |
| Liquidated Damages | Delay in delivery is normally subject to liquidated damages calculated per day or week of delay, with rates set out in the contract conditions |
| Equipment Warranty | Smart metering and communication equipment is normally required to carry a warranty period of not less than 12 months, supported by spare parts and technical support arrangements |
| Evaluation Weighting | The notice states that rated criteria, including technical and non-price factors, carry a weighting of 30 per cent and bid cost 70 per cent |
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05Bidder Qualification Requirements
01
Eligibility
Bidders must be firms or joint ventures eligible under the World Bank Procurement Regulations for IPF Borrowers; the tender is open to all eligible bidders
02
Manufacturing and Supply Capacity
Bidders must be manufacturers of smart metering or power communication equipment, or their authorised agents, with the capacity to manufacture and supply the offered products
03
Similar Experience
Bidders must have supply experience for smart meter data concentrators, communication modules or comparable power automation equipment, meeting the quantity thresholds of the bidding documents
04
Technical Compliance
The offered products must comply with the communication protocols, interoperability and grid environment requirements of the bidding documents, supported by the corresponding test or certification documents
05
Financial Capacity
Bidders must submit the financial evidence required by the bidding documents to support the delivery and service obligations under the contract
06
After-Sales Service
Bidders must provide commitments for equipment warranty, spare parts supply and technical support, and describe their service arrangements in the project country
07
Joint Ventures
Joint venture bids are permitted, subject to the composition and eligibility rules of the bidding documents
06Key Milestones
13 Oct 2026
Notice Published
Working days, 08:00 to 12:00 and 15:00 to 17:00 local time
Bidding Document Inspection
11 Nov 2026, 10:00 (local time)
Bid Submission Deadline
11 Nov 2026, 10:30 (local time); the technical envelopes are opened publicly
Technical Envelope Opening
Opened publicly at a later date after completion of the technical evaluation
Financial Envelope Opening
Delivery within 240 calendar days, followed by a related service period of 180 calendar days
Contract Duration
In the World Bank procurement notice record for the same notice ID (OP00468043) the publication date changed from 10 Sep 2026 to 13 Oct 2026 and the submission deadline from 28 Oct 2026 to 11 Nov 2026, with tender reference F-08 and the contract scope unchanged
Update Note
07Evaluation Criteria
Rated Criteria30%
- Quantified evaluation of the technical and non-price factors set out in the bidding document
- The scope covers the technical conformity of the products offered, communication and interoperability capability, the supply and commissioning plan, and warranty and after-sales arrangements
Bid Cost70%
- A price score is calculated from the evaluated bid price
- The non-price score and the price score are combined at the stated weightings to produce the final evaluation result
