Request for Bids — National Competitive Procurement
Design, Supply, Installation, Testing and Commissioning of Solar Power and Physical Security Systems at Telecentres in Refugee Hosting Districts, Uganda
Refugee Hosting Districts, Uganda
Project Location
Solar power and physical security systems
Scope of Supply
Design, supply, installation and commissioning
Contract Nature
2026-10-20 11:00
Submission Deadline
01Project Overview
Project Name
Design, supply, installation, testing and commissioning of solar power and physical security systems at telecentres in refugee hosting districts, Uganda
Reference
NITA-U/UDAP/SUPLS/26-27/00012 (World Bank notice OP00471033)
Country
Republic of Uganda
Project Location
Telecentres located in refugee hosting districts in Uganda
Contracting Authority
National Information Technology Authority-Uganda (NITA-U)
Source of Funds
World Bank Loan/Credit 6898-UG under the Uganda Digital Acceleration Project - GovNet (UDAP-GovNet, Project ID P171305)
Procurement Method
Request for Bids under national competitive procurement (single-envelope process), subject to the World Bank Procurement Regulations for IPF Borrowers, July 2016, revised February 2025
Contract Scope
Design, supply, installation, testing and commissioning of solar power systems and physical security systems for the telecentres
Language of Bid
English
Source
World Bank procurement notice (https://projects.worldbank.org/en/projects-operations/procurement-detail/OP00471033), reference NITA-U/UDAP/SUPLS/26-27/00012, notice OP00471033. Published 28 Sep 2026, verified 6 Oct 2026
Background Sources
World Bank project page for the Uganda Digital Acceleration Project - GovNet (https://projects.worldbank.org/en/projects-operations/project-detail/P171305), which records the project development objectives, implementing agencies, financing structure and closing date
02Project Background
The Uganda Digital Acceleration Project - GovNet (Project ID P171305) is financed by the International Development Association with USD 50 million, comprising an IDA credit of USD 21.85 million and an IDA grant of USD 28.15 million. The borrower is the Republic of Uganda and the implementing agencies are the Ministry of ICT and National Guidance and the National Information Technology Authority, Uganda (NITA-U). The project development objectives are to expand access to high-speed internet in selected areas, improve the efficiency of digital service delivery in selected public sectors and strengthen the digital inclusion of selected host communities and refugees. The closing date is 31 August 2027.
According to the notice, this procurement covers the design, supply, installation, testing and commissioning of solar power systems and physical security systems at telecentres in refugee hosting districts, providing power and security assurance for the continuous operation of those telecentres. The project development objectives include connecting last-mile locations to the national backbone infrastructure and providing broadband connectivity to host communities and refugees.
03Scope of Work & Technical Specifications
| Item | Content |
|---|---|
| Contract Object | Design, supply, installation, testing and commissioning of solar power systems and physical security systems at telecentres in refugee hosting districts |
| System Component 1 | Solar power system for the telecentres |
| System Component 2 | Physical security system for the telecentres |
| Implementation Locations | Telecentres located in refugee hosting districts in Uganda |
| Procurement Method | Request for Bids under national competitive procurement, single-envelope process |
| Language of Bid | English |
| Source of Technical Specifications | The system capacity, equipment specifications, list of sites and technical requirements are set out in the bidding document for this invitation, which is prepared in English and sent electronically to bidders who have completed payment |
← Swipe to view the full table →
04Key Commercial Terms
| Item | Content |
|---|---|
| Bidding Document Fee | Non-refundable, in the amount of UGX 200,000 or the equivalent in a freely convertible currency, paid by electronic funds transfer to the NITA-U Local Revenue Expenditure Account at the Bank of Uganda (SWIFT UGBAUGKA); the bidding document is sent electronically upon confirmation of payment |
| Bid Security | A bid security in the amount of UGX 41,300,000 or an equivalent amount in a freely convertible currency must accompany the bid |
| Bid Submission | Electronic bidding is not permitted and late bids are rejected; bids are opened publicly after the deadline in the presence of bidders' designated representatives and any other person who chooses to attend |
| Beneficial Ownership Disclosure | Under the World Bank Procurement Regulations the borrower must disclose information on the successful bidder's beneficial ownership, using the Beneficial Ownership Disclosure Form included in the bidding document, as part of the Contract Award Notice |
| Performance Security | Projects of this type normally require a performance security expressed as a percentage of the contract price, generally in the form of a bank guarantee or an on-demand guarantee |
| Taxes and Insurance | Contracts of this type generally place the cost of transport, insurance and installation of the equipment on the contractor, to be included in the offered price |
| Defects Liability and Warranty | The warranty period in comparable projects is generally 12 months after delivery and acceptance, during which defects in equipment and installation are rectified free of charge |
← Swipe to view the full table →
05Bidder Qualification Requirements
01
Legal Standing
Bidders must be eligible as defined in the World Bank Procurement Regulations and authorised in the integration of solar power systems and security systems
02
Technical Capability
Projects of this type generally require demonstrated capability to design and install off-grid solar power systems and to integrate physical security systems such as video surveillance
03
Site Suitability
Bidders are ordinarily required to complete the system design and construction to suit the site conditions of each telecentre and to carry out the corresponding site surveys
04
Track Record
Evidence of comparable off-grid solar power or security system integration experience is ordinarily required, supported by contracts or acceptance documents
05
After-sales Service
An after-sales service response arrangement during the warranty period and a spare parts supply commitment are generally required
06
Compliance
Bidders must comply with the World Bank Procurement Regulations on conflict of interest, fraud and corruption, and sanctions and suspension, and must disclose beneficial ownership information as required by those regulations
06Key Milestones
28 Sep 2026 (publication date currently shown for World Bank notice OP00471033)
Notice Published
Available on working days between 08:00 and 17:00 from the National Information Technology Authority-Uganda, Palm Courts, Plot 7A, Rotary Avenue, Kampala, upon submission of a written application and payment of the fee
Bidding Documents Available
20 Oct 2026 at 11:00; electronic bidding is not permitted
Submission Deadline
20 Oct 2026 at 11:15, opened publicly in the presence of bidders' designated representatives and any other person who chooses to attend
Bid Opening
31 Aug 2027 (World Bank Uganda Digital Acceleration Project - GovNet)
Project Closing Date
07Evaluation Criteria
Rated Criteria — Technical and Non-Price Factors70%
- Prevailing practice on World Bank financed projects of this type is to score technical and non-price factors, covering the system design and its suitability for the sites, equipment specifications and technical documentation, the installation and commissioning method, warranty and after-sales service arrangements, and comparable project experience
- Technical evaluation is normally pass or fail; bids that do not meet the technical requirements of the bidding document do not proceed to price comparison
Bid Cost30%
- Prevailing practice on projects of this type is to compare the offered prices among technically compliant bids, with the price score weighted with the rated criteria score to determine the evaluation result
