Supply and Installation of Hybrid Solar Street Lighting Systems in Aleppo Governorate, Syria
01Project Overview
02Project Background
According to a rapid nationwide assessment of infrastructure and building assets from 2011 to 2024, the World Bank estimates direct physical damage in Syria at about USD 108 billion, of which infrastructure accounts for USD 48 billion, residential buildings USD 33 billion and non-residential buildings USD 23 billion, making infrastructure the hardest hit category. Reconstruction costs of the damaged assets are projected to range between USD 140 billion and USD 345 billion, with a conservative best estimate of USD 216 billion. The same assessment identifies Aleppo, Rif Dimashq and Homs as the governorates most severely affected in terms of total damage.
This request for quotation is issued by the UNDP Syria Office for the supply and installation of hybrid solar street lighting systems in Aleppo Governorate, directed at public lighting in that governorate. Such systems draw on a combination of photovoltaic generation and energy storage and can operate independently where grid supply is insufficient or not yet available, maintaining road lighting and safe movement in public spaces after dark.
The solicitation documents place the technical scope, system configuration and installation sites in Annex 1, against which bidders must respond item by item, and offers are submitted online through the UNDP Quantum supplier portal. The notice states that suppliers already registered in the system may log in and search for this negotiation using reference UNDP-SYR-00709, while suppliers without a profile must first complete supplier registration.
03Scope of Work & Technical Specifications
| Item | Content |
|---|---|
| Subject of the Contract | Supply and installation of hybrid solar street lighting systems, including transport of the equipment to the designated sites in Aleppo Governorate and installation on site |
| System Configuration | Hybrid solar street lighting systems in which a combination of photovoltaic generation and energy storage supplies the lighting load; system capacity, configuration and quantities are listed in Annex 1 to the request for quotation |
| Delivery and Installation | Delivery to the designated sites in Aleppo Governorate and installation on site, with the sites defined in Annex 1 |
| Technical Documentation | Offers must include product technical data, specifications of the main components and warranty statements, responding item by item to the technical entries in Annex 1 |
| Basis of Offer | Itemised pricing against the quantity schedule in Annex 1, consolidated into a total price inclusive of transport and installation |
| Submission Channel | Submitted online through the UNDP Quantum supplier portal; offers by e-mail or in hard copy are not accepted |
04Key Commercial Terms
| Item | Content |
|---|---|
| Contract Form | UNDP generally contracts the successful supplier by purchase order or a short-form contract governed by the organisation's general terms and conditions of contract |
| Pricing Basis | A firm total price delivered to the designated sites is the prevailing practice, covering equipment, transport, installation, commissioning and applicable taxes, without adjustment for exchange rate or cost movements during the contract |
| Payment Terms | Payment is usually made in instalments against delivery and acceptance milestones, in most cases either as a single payment after full delivery and acceptance of the installation or in two payments at delivery and at acceptance |
| Warranty | The warranty period for the complete street lighting system generally falls within a range of 12 to 24 months, with photovoltaic modules and batteries typically carrying longer manufacturer warranties |
| Performance Security | Performance bonds are generally not required for goods procurement by United Nations organisations, payment being conditional on satisfactory acceptance; where the solicitation documents provide otherwise, those provisions govern |
| Validity of Offers | Offers are usually valid for 90 to 120 days from the closing date |
| Taxes and Customs | Procurement by United Nations organisations generally benefits from tax exemption, and the supplier must provide the documentation required by the solicitation documents; customs clearance of imported equipment is handled with the supplier's cooperation |
05Bidder Eligibility Requirements
06Key Milestones
