Open Tender — Request for Bid
Supply and Delivery of 11 kV/420 V Aluminium-Wound Distribution Transformers on an As-and-When Basis for 36 Months, Abaqulusi Local Municipality
Vryheid, KwaZulu-Natal, South Africa
Project Location
11 kV/420 V aluminium-wound distribution transformers
Scope
Six price items from 16 kVA to 200 kVA
Ratings
2026-11-18 12:00 (SAST)
Bid Deadline
01Project Overview
Project Name
Supply and delivery of aluminium-wound distribution transformers as stock items for a period of 36 months, Abaqulusi Local Municipality
Reference
Tender No. 8/2/1/664
Country
Republic of South Africa — Abaqulusi Local Municipality, KwaZulu-Natal (Vryheid)
Contracting Authority
Abaqulusi Local Municipality; the invitation is issued by the Municipal Manager
Scope
Supply and delivery of 11 kV/420 V aluminium-wound distribution transformers, priced by rating, over a 36-month contract period and ordered in batches against municipal purchase orders
Procurement Method
Open tender — Request for Bid; the successful bidder enters into a 36-month as-and-when supply contract
Submission
Sealed paper bids are deposited in the bid box on the ground floor of the municipal offices, corner of High and Mark Street, Vryheid 3100; bids received after the closing time are not accepted
Source
Open tender of Abaqulusi Local Municipality published on the National Treasury eTenders platform (record ocds-9t57fa-174714), issued 19 Oct 2026, verified 20 Oct 2026: https://www.etenders.gov.za/Home/opportunities?id=1; direct link to the official tender document “TENDER DOCUMENT - SUPPLY AND DELIVERY OF TRASNFROMERS 8-2-1-664.pdf”: official tender document (PDF, 44 pages)
Background Source
Abaqulusi Local Municipality: https://www.abaqulusi.gov.za/; National Energy Regulator of South Africa (NERSA): https://www.nersa.org.za/; National Treasury eTenders platform: https://www.etenders.gov.za/
02Project Background
Abaqulusi Local Municipality is located in northern KwaZulu-Natal, South Africa, centred on Vryheid. The municipality's own website lists a Technical Services Department among its departments, responsible for the construction and maintenance of municipal infrastructure and services.
The subject of this tender is 11 kV/420 V aluminium-wound distribution transformers, which are the distribution equipment linking a municipal medium-voltage network to low-voltage supply. The transformers are procured as stock items priced by rating, in order to replenish the municipal stock required for distribution network operation, maintenance and new service connections.
The tender documents have been available for self-download from the National Treasury eTenders portal since 19 October 2026. The notice states that the 80/20 preference points system applies and that tenders remain valid for 90 days after the closing date.
03Scope of Work & Technical Specifications
| Item | Content |
|---|---|
| Contract Scope | Supply and delivery of aluminium-wound distribution transformers over a 36-month period |
| Equipment Type | Aluminium-wound distribution transformers, rated 11 kV/420 V |
| Ratings and Price Items | The price schedule contains six priced items — 16 kVA, 25 kVA, 50 kVA, 100 kVA (two items) and 200 kVA — each with a quantity of one unit |
| Supply Basis | Deliveries are made in batches against municipal purchase orders over the 36-month contract period rather than in a single consignment |
| Price Schedule | Unit prices are tendered for each rating, together with the escalation percentage applicable in year 2 and year 3; the schedule also carries sub-total, VAT and total lines |
| Certification | A valid SABS approval certificate must be submitted for the transformers; certification scheme documents are not accepted |
| Technical Specification | Losses, impedance voltage, temperature rise, insulation levels and type-test requirements are specified in the technical specification forming part of the tender documents |
| Tender Language | English |
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04Commercial Terms
| Item | Content |
|---|---|
| Tender Document Fee | A non-refundable bid fee of ZAR 2,000 applies; where the bidder downloads and prints the documents electronically, an administration fee of ZAR 1,500 is payable; proof of payment must be produced when the bid is submitted |
| Tender Validity | 90 days from the closing date |
| Contract Form | A 36-month as-and-when supply contract; the successful bidder completes and signs contract form MBD 7 |
| Price Adjustment | Unit prices in years 2 and 3 are adjusted by the escalation percentage tendered by the bidder in the price schedule |
| Payment | Municipal goods supply contracts of this kind are usually paid against invoice after delivery and acceptance of the goods, within the municipality's standard payment terms |
| Performance Security | As-and-when supply contracts of this kind usually carry no performance security; in some cases a performance bond is required based on the contract value |
| Delivery Point | Goods are delivered to the depot or work site designated by the municipality in the purchase order, with off-loading by the supplier |
| Warranty and Defects Liability | For comparable projects the warranty commonly runs from acceptance, and manufacturing or material defects during the warranty period are replaced by the supplier at no cost |
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05Bidder Qualification Requirements
01
Central Supplier Database
Bidders must be registered on the National Treasury Central Supplier Database (CSD); a detailed CSD registration report must be submitted by bidders claiming points on specific goals
02
Tax Compliance
A South African Revenue Service (SARS) taxpayer PIN or a valid Tax Compliance Status must be submitted
03
Legal Registration
A valid copy of the company registration document must be submitted
04
B-BBEE Certificate
A B-BBEE certificate issued by a registered accountant, or an original affidavit sworn before a commissioner of oaths, must be submitted
05
Municipal Account
A municipal account for water, electricity or property rates in the bidder's name, not older than three months, or a valid lease agreement, must be submitted
06
Directors' Identity Documents
Certified copies of the identity documents of the company's directors and owners must be submitted
07
SABS Approval
A valid SABS approval certificate for the transformers must be submitted
08
Financial Capability
Proof of the bank rating must be submitted, rated A, B or C
09
Comparable Experience
Appointment letters or purchase orders for comparable supply and delivery work must be submitted as evidence of experience
10
Proof of Payment
Proof of payment of the bid fee must accompany the bid; bids without it are disqualified
11
Exclusion
The notice states that bids are not accepted from persons in the service of the state, from advisors or consultants contracted to the municipality, and that no award is made to a person not registered on the Central Supplier Database
06Key Milestones
19 Oct 2026
Notice Issued
Available for self-download from the eTenders portal from 19 Oct 2026
Tender Documents Available
18 Nov 2026 at 12:00 SAST, at the bid box on the ground floor of the municipal offices, corner of High and Mark Street, Vryheid
Submission Deadline and Opening
90 days from the closing date
Tender Validity
07Evaluation Criteria
Price Evaluation80%
- The notice states that acceptable bids are evaluated on the basis of 80 points for the financial offer and 20 points for specific goals, the price component accounting for eighty per cent
- Prices are tendered on the schedule by rating together with the year 2 and year 3 escalation percentages, arithmetically corrected and scored against the lowest acceptable tender
Specific Goals Evaluation20%
- Specific goals are scored under South Africa's Preferential Procurement Policy Framework Act (PPPFA) for the goals set out in the tender, accounting for twenty per cent
- Points are awarded according to the B-BBEE contributor level, and a bidder that does not submit the supporting evidence scores zero on that specific goal
Functionality Evaluation (60 points)
The functionality table attached to the invitation comprises three items totalling 60 points: company experience 20 points (5 points for 0 to 1 appointment letters or orders, 10 points for 2 to 3, 20 points for 4 to 5), SABS approval certificate 20 points and financial capability 20 points (bank rating A 20 points, B 15 points, C 10 points)
Bids are first screened for completeness, responsiveness and functionality, and only those that pass proceed to scoring on price and specific goals
