Open Tender — Request for Bid
Supply, Delivery and Off-loading of LED Luminaires, City of Tshwane (Three-Year As-and-When Basis)
Pretoria, Gauteng Province, South Africa
Project Location
LED luminaires for public lighting
Scope
Supply, delivery and off-loading
Contract Nature
2026-12-04 10:00 (SAST)
Bid Deadline
01Project Overview
Project Name
Supply, delivery and off-loading of LED luminaires to the City of Tshwane on an as-and-when basis for a period of three years
Reference
Tender No. EEBU 06-2026/27
Country
Republic of South Africa — City of Tshwane, Gauteng Province (Pretoria)
Contracting Authority
City of Tshwane Metropolitan Municipality — Energy and Electricity Business Unit (EEBU)
Scope
Supply, delivery and off-loading of LED (light emitting diode) luminaires, ordered on an as-and-when basis over three years
Procurement Method
Open Tender — Request for Bid
Submission
Responses are submitted through the City of Tshwane e-tendering platform (SAP Ariba), Rfx event 1110028579
Source
City of Tshwane open tender published on the National Treasury eTenders platform (record ocds-9t57fa-174546), issued 16 Oct 2026, verified 17 Oct 2026: https://www.etenders.gov.za/Home/opportunities?id=1; direct link to the official notice document “Notice 6 of 2026/27”: official notice (PDF)
Background Source
City of Tshwane Metropolitan Municipality: https://www.tshwane.gov.za/; National Energy Regulator of South Africa (NERSA): https://www.nersa.org.za/; National Treasury eTenders platform: https://www.etenders.gov.za/
02Project Background
The City of Tshwane Metropolitan Municipality is a metropolitan municipality in Gauteng Province, South Africa, responsible for the construction, operation and maintenance of infrastructure including electricity supply, distribution and public lighting. Public lighting forms part of the municipal electricity function, and the procurement and replacement of luminaires is managed by the Energy and Electricity Business Unit.
Compared with conventional light sources, LED luminaires offer higher energy efficiency and longer service life and are widely used in the renewal of lighting on municipal roads and in public spaces. This tender is a three-year as-and-when framework supply arrangement intended to meet the continuing demand for LED luminaires arising from the construction and maintenance of the municipal lighting network.
The notice states that the 80/20 preference points system applies to this tender, that the advertising period is 30 days, and that attendance at a compulsory briefing session is required.
03Scope of Work & Technical Specifications
| Item | Content |
|---|---|
| Contract Scope | Supply, delivery and off-loading of LED (light emitting diode) luminaires |
| Application | Municipal public lighting (roads and public spaces) |
| Supply Basis | Three-year as-and-when supply, ordered in batches against purchase orders, with the supplier delivering and off-loading the goods |
| Technical Specifications | Parameters such as luminaire power, luminous flux, colour temperature, degree of protection, light distribution type and lumen maintenance are specified in the City of Tshwane technical specification forming part of the tender documents |
| Tender Language | English |
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04Commercial Terms
| Item | Content |
|---|---|
| Contract Form | As-and-when supply contract for a period of three years, with deliveries made in batches against purchase orders |
| Pricing | Comparable as-and-when framework supply contracts commonly use fixed unit prices applied to actual quantities, with unit prices adjusted during the contract term in accordance with the price adjustment mechanism set out in the tender documents |
| Payment | Comparable contracts are usually paid against invoice after delivery and acceptance of the goods, within the municipality's standard payment terms |
| Performance Security | Municipal goods supply contracts of this kind usually carry no performance security; in some cases a performance bond is required based on the contract value |
| Delivery and Off-loading | The supplier must deliver the goods to the depot or work site designated by the municipality in accordance with the order and is responsible for off-loading |
| Warranty and Defects Liability | For comparable projects the warranty period for luminaires commonly runs from acceptance and lumen maintenance and failure rate guarantees are agreed; product defects during the warranty period are replaced by the supplier at no cost |
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05Bidder Qualification Requirements
01
Compulsory Briefing Session
The notice states that attendance at the compulsory briefing session is required, to be held at the Cafeteria Hall, Prince's Park Electricity Depot, 1 Nina Sita Street, Pretoria West, on 9 November 2026 at 10:00
02
Supplier Registration
South African public procurement commonly requires bidders to be registered on the National Treasury Central Supplier Database (CSD) and to hold a valid registration number
03
Tax Compliance
Bidders are commonly required to submit a Tax Compliance Status from the South African Revenue Service (SARS)
04
Legal Status
The bidder must be duly established and qualified to manufacture or supply lighting luminaires
05
Experience
Evidence of comparable supply contracts or orders for LED luminaires or municipal lighting equipment is usually required
06
Returnable Documents
Standard returnable documents commonly required include the invitation to bid (SBD 1), the bidders disclosure form (SBD 4) and the preference points claim form and price schedule (SBD 6.1)
07
Local Content
Where designated-sector materials are involved, the corresponding local production and content declaration must be submitted in accordance with South African local content requirements
06Key Milestones
16 Oct 2026
Notice Issued
9 Nov 2026 at 10:00 SAST at the Cafeteria Hall, Prince's Park Electricity Depot, 1 Nina Sita Street, Pretoria West
Compulsory Briefing Session
4 Dec 2026 at 10:00 SAST
Submission Deadline and Opening
30 days
Advertising Period
07Evaluation Criteria
Price Evaluation80%
- The notice states that the 80/20 preference points system applies to this tender, of which the price component accounts for eighty per cent
- Prices are tendered on the price schedule prescribed in the tender documents, corrected for arithmetical errors and scored on the basis of the lowest acceptable tender
- Bids must first pass mandatory compliance screening, and bids that do not respond to the mandatory requirements of the tender documents are not scored
Specific Goals Evaluation20%
- Specific goals are scored under South Africa's Preferential Procurement Policy Framework Act (PPPFA) for the goals specified in the tender, accounting for twenty per cent
- Points are awarded according to the B-BBEE contributor level, and a bidder that does not submit the supporting evidence for points scores zero on that specific goal
